October 2010

Killer Phone Skills:
I share the story of Andrea calling the phone company for my parents’ insurance agency and how their Internet speeds got doubled without any additional cost!

Want to learn how to do effective Mind Mapping?

My friend and client, Jay Carter, is going to be doing a webinar on effective Mind Mapping. Thursday, November 11th. Promo Code “GSPN” will get you 10% off!
http://gspn.tv/mindmaptraining

A Potential Tool For Managing Projects:
I talk just a little bit about https://manymoon.com

How To Use Your VA To Get Free Stuff:

How I’m using my VA to contact companies to get free products to review for my podcast(s).

Right Click Here To Download

Special thanks to Contemporary VA for sponsoring this podcast. This is the firm I, personally, use for my own business. I would not have had the time to produce this show without it making financial sense for me to do so. Their sponsorship has made this show possible. If you get a chance, thank them in any creative way you can think of. If you desire, this is the link to their contact page.

Please call TODAY with your questions on our voicemail hotline at 859-795-4067. Or use your voice memo application on your iPhone to record feedback or questions. Simply email it to feedback@gspn.tv.

Know someone else who needs to hire a VA? Send them an note with a link to http://VirtualAssistantPodcast.com.

Subscribe To The Virtual Assistant Podcast:
Zune iTunes RSS Feed

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Are you a VA who would like to learn how to configure the Thesis Theme for your clients?
http://podcastanswerman.com/thesistraining

Plan A Foiled – A Call For Plan B:
Have you ever had a brilliant idea, of how your life can be simplified by having your VA take over one of those repetitive tasks that you simply do over and over again, only to be foiled by a technical limitation? This is what has happened to me this week.

Last week, on episode 0027 of the Virtual Assistant Podcast, I had a brilliant plan laid out in my mind about how my assistant would process my podcast recordings for me. The idea was pretty simply. I would simply put the audio recordings into a shared DropBox folder. This would upload my file to the server and then download it into that shared folder on her desktop. She would then use Adobe Audition to process the file the way that I would teach her to do it. She would then upload the file to my media host and post it to my various sites.

However, I didn’t take into account the limitations of Internet bandwidth on her end. You see, I live in an area where we have an abundance of options for internet. In fact, my studio has 3 ISPs accessable at all times. I have Cable Internet for my main computing with a steady 10mbps down and a good 3mbps up. I also have a DSL connection that is pretty much dedicated to my streaming of live audio and video on Thursdays. My DSL connection has a steady 4mbps down and an average of .6mbps up. Those connections are running at all times. Then, if things get really bad and the electric goes out, I can fire up my laptop and my Virgin Mobile Wireless MyFi device which gives me speeds that are around 1mbps Down and about .6mbps up.

My assistant, however, does not have an abundance of options when it comes to Internet connectivity. She has “Line of Sight” wireless broadband access. In her area of the country, this and Satellite are her only options. While on the phone with her, we did a speed test and found that she’s getting about .4mbps and about .2mbps up speed.

At this rate of speed, the transfer of the unprocessed files from my computer to her computer and then the transfer of the processed files from her computer to my media host would make the process quite impractical. The two main issues would be the amount of time required for the transfer of files and the the fact that this would consume all of my assistant’s bandwidth which would keep her from doing other work via the internet.

There is a backup plan that I may decide to pursue. I have an extra windows based system, here in the studio, that I no longer use. I could put the files on that computer, which would take almost no time at all to do. I could then allow my assistant to log in via LogMeIn and use the software on my computer to process the files. She could then use my bandwidth to upload those files to my media server.

I am going to give this some thought and see if I am ready to give Plan B a try. The issue here would be that she would be using my Cable internet bandwidth while I was on a Skype conversation with a co-host.

Interview with Dean Soto:
In this episode, I interview Dean Soto, an entrepreneur who has hired as many as five virtual assistants to build a business from the ground up. I share a casual conversation with him about where he came up with the idea of hiring so many VAs. We talk about how he used http://onlinejobs.ph to find the virtual assistants who help him do his web development business.

Also in this interview, we talked about a service at https://manymoon.com that helps him manage projects. I have since looked at this service and have not found it to be very intuitive. I am going to give it a little more time and watch the tutorials to see if I can find out why so many people like this service.

Dean recently interviewed me on his podcast. To find out more about Dean’s business and to hear the interview he did with me, check out the following link:
http://www.prosulum.com/2010/10/18/014-stbs-podcasting-as-a-business-w-cliff-ravenscraft/

Right Click Here To Download

Special thanks to Contemporary VA for sponsoring this podcast. This is the firm I, personally, use for my own business. I would not have had the time to produce this show without it making financial sense for me to do so. Their sponsorship has made this show possible. If you get a chance, thank them in any creative way you can think of. If you desire, this is the link to their contact page.

Please call TODAY with your questions on our voicemail hotline at 859-795-4067. Or use your voice memo application on your iPhone to record feedback or questions. Simply email it to feedback@gspn.tv.

Know someone else who needs to hire a VA? Send them an note with a link to http://VirtualAssistantPodcast.com.

Subscribe To The Virtual Assistant Podcast:
Zune iTunes RSS Feed

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027 Virtual Assistant Podcast – Just Buy The Stinking Software For Your VA!

October 14, 2010

http://traffic.libsyn.com/generallyspeaking/VA027-JustBuyTheStinkingSoftware.mp3Podcast: Play in new window | Download My New Show Notes Process: I’m back to using Google Docs to process my my show notes for my podcasts. Google docs has been improved a great deal with the real time collaboration and sidebar chatting ability. I’ve created a single document for my all my shows and […]

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026 Virtual Assistant Podcast – How To Promote A Business From Scratch

October 11, 2010

http://traffic.libsyn.com/generallyspeaking/VA026-HowToGetPromoteABusinessFromScratch.mp3Podcast: Play in new window | Download This episode is certainly different from previous weeks. As I shared in the beginning of the episode, the original plans for this week’s episode had to be set aside. This episode was pretty much put together off the top of my head as I answered a question from […]

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025 Virtual Assistant Podcast – You Have To Make Time To Train Your VA

October 1, 2010

http://traffic.libsyn.com/generallyspeaking/VA-025-YouHaveToMakeTimeToTrainYourVA.mp3Podcast: Play in new window | Download In this episode, Cliff interviews Chris Ducker from VirtualBusinessLifestyle.com. Chris has more than ten years of experience in the world of Virtual Assistance and shares some valuable insights for businesses who are looking to delegate to a VA. Have you taken the time to ask yourself the questions […]

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