November 2010

I Hate Getting Forms In The Mail From Government Agencies!
I hate getting forms from the government in the mail. My CPA handles most of my business reports and filings. However, occasionally, I will receive a form in the mail that says stuff like if I have more than ten employees within any given month, I must fill out an annual report online and warns of very steep penalties if I don’t immediately respond.

What do you do when you get a form like this, where you are almost certain that it does not pertain to you, but you’re just not sure? Well, if you are me, you give it to your VA and ask them to look into it.

In this case, I simply set the letter down on my desk, and I used the JotNot Pro iPhone application to take a photo of the document. It then turned it into a “scanned” PDF document. This program can “scan” multiple pages by taking multiple photos and put them into a single PDF.

I then created a “case/project” in HighRise and attached this scanned document and asked Andrea to please conctact my CPA to see if I need to do anything with this. I then filed the form away and will wait till I hear back one way or another from Andrea.

Why didn’t I just call my CPA? Because I can never get them on the phone right when I need them and I don’t want the hassle of letting that document sit on my “to do” list.

Benfits of Hiring A Virtual Assistant Over An Employee
– A Virtual Assistant is almost always there when you need them.
– You only pay for the hours when you need your VA.
– No expenses such as benefits or vacation pay.
– No requirement for office space.
– VAs use their own equipment!
– They are always upgrading their education at their own cost.
– Virtual Assistants are almost always connected to other people who can help you.
– A Virtual Assistant can do things that you are not skilled enough to do.
– You can hire as many or as little Virtual Assistants as you want depending on how much work you have on your plate.
– Many Virtual Assistants are often willing to work outside normal office hours.
– There really are so many more benefits!

Other Questions Covered In This Episode:
– How far in advance should you let your VA know you need them to work over a holiday

Right Click Here To Download

Special thanks to Contemporary VA for sponsoring this podcast. This is the firm I, personally, use for my own business. I would not have had the time to produce this show without it making financial sense for me to do so. Their sponsorship has made this show possible. If you get a chance, thank them in any creative way you can think of. If you desire, this is the link to their contact page.

Please call TODAY with your questions on our voicemail hotline at 859-795-4067. Or use your voice memo application on your iPhone to record feedback or questions. Simply email it to feedback@gspn.tv.

Know someone else who needs to hire a VA? Send them an note with a link to http://VirtualAssistantPodcast.com.

Subscribe To The Virtual Assistant Podcast:
Zune iTunes RSS Feed

{ 1 comment }

How Your Virtual Assistant Can Help You Survive The Holidays
1. VA can set travel arrangements for you.
2. You can give your VA your holiday card list and the VA can mail out your cards/newsletter.
3. Your VA can have gifts sent to your clients
4. If you’re planning a holiday party, your VA can get those arrangements set up.
5. Your VA can either shop online for you or at least find the sites with the best prices for your gift list
6. VA can search the Black Friday postings and alert you for the stores you are interested in.
7. If you are going to be doing a lot of cooking, the VA can look up some new holiday recipes for you.
8. VA can prepare your holiday ezine for you and make sure that’s scheduled to go out.
9. VA can send out “thank yous” for any gifts you receive.
10. Your VA can schedule tweets to cover the days that you won’t be online!

Other Questions Covered In This Episode:
– How far in advance should you let your VA know you need them to work over a holiday

Right Click Here To Download

Special thanks to Contemporary VA for sponsoring this podcast. This is the firm I, personally, use for my own business. I would not have had the time to produce this show without it making financial sense for me to do so. Their sponsorship has made this show possible. If you get a chance, thank them in any creative way you can think of. If you desire, this is the link to their contact page.

Please call TODAY with your questions on our voicemail hotline at 859-795-4067. Or use your voice memo application on your iPhone to record feedback or questions. Simply email it to feedback@gspn.tv.

Know someone else who needs to hire a VA? Send them an note with a link to http://VirtualAssistantPodcast.com.

Subscribe To The Virtual Assistant Podcast:
Zune iTunes RSS Feed

{ 2 comments }

031 Virtual Assistant Podcast – Not All Virtual Assistants Provide Equal Value

November 12, 2010

http://traffic.libsyn.com/generallyspeaking/VA031-NoAllVirtualAssistantsProvideEqualValue.mp3Podcast: Play in new window | Download * Not All VA’s Provide Equal Value * Administrative VA v/s Experience Web Help * The need to communicate expectations * Milestone Reports * Tracking Time * How to avoid going over the amount of hours you have on retainer * What to do when it’s just not […]

Read the full article →

030 Virtual Assistant Podcast – Can I Hire A VA To Do Things That I Am Not Able To Train Them To Do?

November 4, 2010

http://traffic.libsyn.com/generallyspeaking/VA030-CanIHireAVAToDoThingsThatIAmNotAbleToTrainThemToDo.mp3Podcast: Play in new window | Download Topics Covered In this Episode: -How can my VA help with my podcast production? -Can I hire VA to do job that I know little about? -Tried out Manymoon.com. I give my thoughts. -I upgraded to Highrise Plus Plan -Andrea researching dental options for my daughter. -My use […]

Read the full article →